mREINS - Medha Rethina
Chief Minister's integrated information and decision-support system
Product description
Medha Rethina (mReins) is an integrated information and decision-support system for the chief minister of a state. It captures, filters, consolidates, presents data, brings out issues, and provides accurate and timely information to speed up the strategic decision-making and perspective planning process. The system was conceived as the manual working process has large quantities of data available in a disjointed and haphazard form and a weak institutional memory. Outdated tools and techniques are used for data collection and analysis.
The sources of information for mReins are the various government departments (including statutory boards and corporations) located in and outside the state, the national government, other states governments, private agencies and other miscellaneous organisations.
Objectives
- Improved information availability, in terms of both quality and time of receipt
- Strengthening, modernising and speeding up the existing information systems of government departments and a more focused review of the departments
- The CM is connected to his secretariat, views data, gets information on key issues, takes decisions and issues directives
- Mobile information
- Improving response to public grievances
Scope
- Developing the content and format of the system as in the existing manual process
- Dovetailing with the existing administrative structure
- Interfaces with the available information systems of departments
- Providing options to the department to give opinions, views and suggestions
- Use of state-of-the-art technology (including graphics, etc.) in the packaging and presentation of information
- Public interface
- Evolutionary system
Users
- Chief minister
- Chief secretary
- Secretary to chief minister
- Deputy secretaries to chief minister
- Special officer - constituency
- Special officer - home office
- Officers on special duty
- Residential commissioner
- Secretary - cabinet affairs
- Secretary - DPAR
- Secretaries of various departments
Modules
- Departmental information system
- Major government / private sector projects monitoring system
- Constituency management system
- Pending government of India issues
- Cabinet matters
- Budget actions taken
Department information system
The departmental information system consists of:
- Physical and financial departmental schemes
- Schemes and activities of the statutory boards, corporations and public sector undertakings
- The government of India's role in the sector
Major government / private sector projects monitoring system
This module monitors the progress of the setting of major government and private sector initiatives starting from the various stages of government approvals. The nodal agency / concerned administrative department appointed for a project reviews it. The review details are maintained by the system. The system helps in monitoring the progress of projects by identifying the bottlenecks in the various stages of project implementation. The fact that the chief minister is monitoring the project also has a positive impact on investors.
The reports include:
- District-wise / product-wise / sector-wise detailed report on the state of finances
- Date-wise list of projects approved
- Company-wise list of projects approved
- Project status report
- Contact persons for a project
- Letter generation - CM/CS/SCM
- Alert and exception reports
A website is set up where the investor can directly check the status of the project and, if required, can bring matters directly to the notice of the CM.
Constituency information system
his module is an information and decision-support system for the chief minister's constituency. It can also be used for any other constituency. Data is collected and updated village-wise:
- Constituency profile: Basic demographic parameters, socio-economic indicators and status of various social and economic infrastructure
- Government activities in the constituency: Monitoring the physical and financial achievements of each scheme
- Perspective plan: Capturing the requirements of the constituency and generating information to arrive at an optimum solution
The information system is updated at the taluka office at a predetermined frequency. Different reports are generated for the use of various officers in the chief minister's office, district offices and taluka offices.
Cabinet matters
The cabinet information system maintains the details, status and tracks the flow of a proposal from the time it is presented in the cabinet section till a decision is taken in a cabinet meeting. It generates the cabinet agenda, cabinet meeting notices, a decision sheet and various registers used in the cabinet section.
Pending matters with the government of India
The module maintains the department-wise details of issues pending at the centre. It also maintains the letters issued by the chief minister, which are scanned and stored in the system. Departments update the data from time to time. The module keeps track of the residential commissioner's review report on A or B classified proposals. The chief minister can view the status of long-pending proposals, category-wise and ministry-wise.
Budget action-taken report
This includes details of the announcements made in the budget and action taken on them. The CM can view the five major budget promises made, promises achieved and promises pending.
Technical architecture, hardware and software platforms
| Hardware | Intel-based server (minimum 512 MB RAM / 2x36 GB hard disks) |
| Front-end | Visual Basic (.NET for the web-based module for pending proposals) |
| Reporting tool | Crystal Reports |
| Back-end | Oracle |
Strengths
No direct competition. The only known alternate CM information system is Smart Gov, which is more of a file-monitoring system. The mREINS solution integrates with the National Informatics Centre solution of CMRF (CM's relief fund, file tracking, complaint handling, etc.). It can also be positioned as a digital dashboard for the CM or a senior official.
Benefits
- The chief minister can easily review the performance of various departments
Response to public grievances improves
- Response to public grievances improves
Experience
CMC has a specialised core team at its Bangalore office, working on development and enhancement of mReins. This team has been in place for three years. It has tested the product on Oracle, and is now in the process of testing it on MS SQL server. IBM has also requested that it be ported into its database.
Indicative client list
- Chief Minister's Office, Karnataka: Mukhya Vahini
- Chief Minister's Office, Kerala: Sutharya
- Chief Minister's Office, Jharkhand: JCMIS
Case study
Mukhya Vahini for the Chief Minister's office, Karnataka
For further information please contact : info@cmcltd.com or call us on +91-22-6781 1000 / 01 / 02