KHAJANE computerises all the treasuries in the state and connects them to a central server at the secretariat through a satellite-based VSAT system. It provides regular updates about government expenditure and receipts to the central server. It is an efficient funds management system for the state, and helps exercise budget control over all expenditures against allotments.

The application enables governments to process and render accounts faster and more easily. It can help bring about a more transparent and accountable system of financial transactions, as well as enforce discipline in operations and management, resulting in efficiency and cost savings. Since a single application runs in the entire state, it brings in common procedures for all activities in the state. All the data that is common for the entire state is maintained at the central server, unifying the codification scheme for all items and introducing a uniformity in data. It rejects any data not approved / maintained by the central server, eliminates duplication of data entry, puts an end to accounts maintenance by individual treasuries and enables uniform replication of modified data at the central server. The application is password protected and enables a user-defined access function. It also maintains a user-wise transaction log.

KHAJANE handles the following functions on a day-to-day basis:

Payments

	Budget allocation and expenditure control against the allotment details
	Ways and means instructions are captured in the central server, and control the passing of any expenditure transaction in any treasury in the state
	Maintenance of a bill process log for the entire payment transaction
	Pay order generation through the system
	Online cheque printing
	Easier paid-cheque reconciliation with the bank
	Anytime information on total payments in the state

Receipts

	Online receipts details with updated zilla parishad and taluka panchayat balances
	Challan information linking various modules (stamps, OAP, payments, deposits, etc)
	Automatic generation of treasury transfer receipts
	Only approved challans are accounted
	Information on the total receipts in the state

Deposits

	Easy tracking of account details, those routed through the agency bank as well as those routed through the treasury
	Bill / cheque process log for the instrument's life cycle
	Online information on account balances
	Complete payment and receipt transactions on accounts recorded
	Interest calculation and signature display online
	Lapsed deposits and revival of lapsed deposits
	Maintenance of savings bank account details

Stamps

	Stamps inventory information is maintained online
	Inter-treasury unit transactions and transactions with the printing press are recorded
	Strongroom details are captured
	Costed / not costed item inventory
	Item / stamps transactions
	Information on the destruction of obsolete stamps
	Embossing of documents

Pension

	Capture and maintenance of the pension payment order details
	Pension payment based on frequency of pension release
	Online validation for pension bills
	Arrears calculation for pension revisions
	Automatic conversion of enhanced family pension to normal family pension
	Pensioner status information
	Up-to-date pension expenditure information

Old age pension
A social welfare scheme floated by the government for financial pension payment details from the treasury to retired government staff:

	Capture of sanction order details
	Online generation of bills / money orders / cheques
	Up-to-date pension expenditure information
	Automatic status updates on expiry of sanction order
	Updated pensioner status

Returns

	It generates state-wise / district-wise MIS reports from the central server.
	Availability of integrated information at any point of time from a central place

Technical architecture, hardware and software platforms

	Hardware - servers: Sun Ultra Sparc II as central server; Intel Pentium III 600 MHz CPUs at talukas and districts.
	Operating system: Sun Solaris at the central server, SCO-Unix at the district level and Windows 2000 at the taluka level.
	System software: D2K as front-end, Oracle 8i as the RDBMS.
	Application software: Client-server application with partially distributed database architecture.
	Programming language: SQL
	Network topology: LAN at the local units. WAN on VSAT for connecting the treasury sites.
	Disaster recovery technology: Oracle standby database technology.
	Security features: Password-based and role-based access to functions.

Strengths

	No direct competitive product
	Can be replicated for any state. It can also be replicated in the international market

Benefits

	The treasury can do away with multiple manual entries and truckloads of cheques and challans
	Timely payments to pensioners
	Frauds and overdraws become almost a thing of the past
	Efficient budgetary control
	Online information for faster decision-making by the state government

Experience
CMC has strong treasury domain experience. This is the largest project online till date in this area.

Indicative client list

	Karnataka state treasury
	Madhya Pradesh state treasury
	West Bengal state treasury

Case study
KHAJANE at the Karnataka state treasury

Contact
Head - eGov
CMC House
C-18, Bandra-Kurla Complex
Bandra (East)
Mumbai - 400 051
Tel: 022-26591000-2
Fax: 022-26591046
Email: egov@cmcltd.com